Programme (Virtual event)
The following article describes how you can setup the programme for your event.
The program is a key element to any event. In this article, we will guide you through how you can set up your event programme and how it can be customised to exceed your event goals:
How to create a programme
You can create your program in a few different ways to suit you! This includes:
Excel Import via the Admin panel
Manual creation via the Admin panel
Excel import of programme
One way to insert programme data into the admin panel is through Excel sheets. You can find the Excel templates in this article.
In the column 'Talk type virtual' distinguish between several types of programme items. Make sure to insert the correct type as shown here:
Type
Insert in Excel sheet
Description
Not virtual
none
Used for programme items in the lobby.
Network Carousel
network carousel
Use this virtual event type for the networking carousel. Check this article to learn more.
Network Carousel advanced
network carousel advanced
Use this virtual event type for the networking carousel with matchmaking tags.
Exhibitors
exhibitors
Use this virtual event type when you want to guide your visitors to the virtual booths.
Group video call
Use this virtual event type to setup a group video call in a programme item. Check this article to learn more.
Networking tables
networking tables
Use this virtual event type to setup a program item that sends users directly to the networking tables.
Webinar (Samba)
webinar (Samba)
Most used type for presenting and speakers. Check this article to learn more
Download the file below to receive more information about the latency and maximum quality among other things in the different rooms.
We will go over the virtual event types in the next articles.
After sending us the Excel sheets, we import them for you. This can take up to 48 hours!
Note: You can add tags to the programme items. This can be done when manually creating the items or in the excel template. These tags have multiple functions, for example to create specific program overviews for certain users, see: Programme overview based on tags
Manual adjustments in the admin panel
The data can always be edited, added or deleted manually in the admin panel. We recommend making adjustments manually when there are small changes shortly before the start of your event or during the event.
This article explains how to make adjustments manually and the options the admin panel has to offer under 'Programme'.
Settings
Additional settings for programmes within the admin panel can be found here.
Please note: In these settings, there is an option to add an image to your programme item. Please remember this is an App Only function and does not apply to the Virtual Platform.
Sub-programme items
Within the Virtual platform, it is possible to create sub-sessions. You can do this by completing the following steps:
First, enable the option in the Admin panel --> Settings --> Virtual Event Settings --> Programme --> Programme item can have sub-sessions.
Go to 'Content' --> Programme
Ensure there is a programme item created
Now you can create sub-sessions within the main programme item
Timetable view location
The timetable displays a blue block with the location. The location is set to 'General' by default. This article explains how to add and manage locations. A location can be added to a programme item by managing the programme item in the admin panel.
The end result
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