Exhibitor portal settings

To manage the Exhibitor Portal settings, go to Settings → General settings → Exhibitor portal in the Admin panel.

Settings

Setting	Description
Enable the Exhibitor portal	Enables the Exhibitor Portal for the event. The additional settings below become available once enabled.
Enable Lead Scanning API	Available after clicking Show extra options. Enables exhibitors to connect their own external lead scanning software or hardware. See Lead Scanning API below for more information.
Enable side-events for exhibitors	Allows exhibitors to create and manage their own side-events.
Limit number of side-events per exhibitor	Specifies the maximum number of side-events each exhibitor can create. This setting is only available when Enable side-events for exhibitors is enabled.
Exhibitors can select their own booth	Allows exhibitors to select their own booth from the available floor plan.
Exhibitors can select their own booth start date	Available when Exhibitors can select their own booth is enabled. Defines the date and time from which exhibitors can start selecting their booth.
Explanation text for exhibitors selecting their own booth	Available when Exhibitors can select their own booth is enabled. Displays a custom message to exhibitors during the booth selection process.
Exhibitors can upload their own logo	Allows exhibitors to upload and manage their own logo.
Allow adding users in the exhibitor portal	Controls whether exhibitors can add users to their exhibitor profile. Disabled – Exhibitors cannot add users. By email – Exhibitors can add users who are already registered for the event by entering their email address. Full profile – Exhibitors can create a new user by completing their full profile.
Organiser website	Defines the website that opens when an exhibitor clicks the logo on the Exhibitor Portal login page.
Landing page image	Logo that shows on the Exhibitor portal login page
Display explanation of enabled features	Displays a default explanation of the features enabled in the Exhibitor Portal, helping exhibitors understand the functionality available to them.
Custom welcome text for exhibitor portal	Displays a custom welcome message to exhibitors on the Exhibitor Portal home page.

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Lead Scanning API

The Enable Lead Scanning API setting is available after clicking Show extra options at the bottom of the Exhibitor Portal settings page.

When enabled, exhibitors can connect their own external lead scanning software or hardware to Let's Get Digital. Leads scanned using these external solutions are automatically synchronised with the Exhibitor Portal alongside leads captured using the Let's Get Digital app.

How it works

Once enabled:

1. A Lead Scanning API section becomes available in the Exhibitor Portal.

2. Each exhibitor team member is assigned a unique ID and API token.

3. The exhibitor's external lead scanning application uses these credentials to submit scanned attendee QR codes to Let's Get Digital.

4. The attendee's contact details are immediately returned to the external application, provided the attendee has consented to share their data.

5. The scanned lead is automatically added to the Exhibitor Portal and appears alongside all other captured leads.

Important information

• The Lead Scanning API is an addition to the Let's Get Digital lead scanning app and does not replace it.

• This feature is only available when the Exhibitor Portal is enabled and is available as part of the Extensive package.

• Attendees who have opted out of data sharing will not have their contact details shared through the API.

• Self-scans, duplicate scans and invalid attendee QR codes are automatically rejected.