# Privacy settings
To find the privacy settings within the admin panel:
1. In the Admin Panel, hover over settings.
2. Select 'General settings'.
3. Click on 'Privacy' from the left-hand menu.
## Manage privacy settings
{% hint style="info" %}
Before managing your privacy statement, you can read ours here:
{% endhint %}
Manage privacy settings by adjusting the following settings:
| **Title** | Explanation |
| --------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Extra text for privacy policy (will be shown above the standard terms) | Type, or copy and paste, your privacy statement text into the empty field. |
| How should profiles be shown | Select how profiles should be shown. See below for [more information](https://knowledge-base.letsgetdigital.com/the-admin-panel/settings/general-settings-app-+-vp-1/privacy-settings-app-+-vp#what-different-privacy-settings-are-there). |
| Enable to always hide e-mail addresses | When enabled, the e-mail addresses of all users will be hidden by default. |
| Enable to always hide 'About me' in personal profile | When enabled, the description (about me) of all users will be hidden by default. |
| Enable to allow users to see the number of attendees subscribed to sessions | When enabled, users can see the amount of other attendees that are subscribed / have favourited certain talks. |
| Do you allow users to have and edit titles | Select whether users can change their titles. |
| Do you allow users to edit their profile | Select whether users can change their personal profile |
| Do you allow speakers to edit their profile | Select whether speakers can change their personal profile |
| Do you allow exhibitors to edit their company profile | Select whether exhibitors can change their company profile |
| Enable to allow users to change their personal programme | Enable or disable users to change their personal program. This option is enabled by default. |
| Enable to request date of birth information | When enabled, birth date information can be requested. |
| Only show activated accounts in the user overview list | When enabled, the user overview will only display accounts that have been activated by logging in. This helps reduce clutter and focus on active users. |
| Only show activated accounts in company profile | When enabled, the company profile will only show accounts that have been activated by logging in. Linked but not-logged in users will be hidden from the company view. |
| Allow users to edit their privacy preferences in their profile | When enabled, users may edit their [privacy ](https://knowledge-base.letsgetdigital.com/the-admin-panel/settings/general-settings-app-+-vp-1/privacy-settings-app-+-vp#what-different-privacy-settings-are-there)preferences in their profile, both in the virtual platform as well as the app. |
| Request users to set their privacy level during onboarding | When enabled, users are asked to set their [privacy ](https://knowledge-base.letsgetdigital.com/the-admin-panel/settings/general-settings-app-+-vp-1/privacy-settings-app-+-vp#what-different-privacy-settings-are-there)level when completing their profile when they login to the platform for the first time, both in the virtual platform as well as the app. |
| Add a tracking pixel | Here you can add a tracking pixel that is then added to the pre-event page, registration form and virtual event. |
| Enable analytics gathering with google tag manager (analytics) | The settings is used to track how people try to use the platform i.e. the type of devices they use. |
{% hint style="info" %}
**Please note: For trade shows and fairs**, which use an external registration tool (or import attendees via an excel file), we advise the organisation to turn on the setting Enable to only show activated accounts in the user overview list under Privacy Settings. In this way only attendees who accept the privacy statement after being onboarded in the app will be visible to other attendees. This prevents information such as name, company and role, of attendees who did not accept the privacy policy from being shared with other attendees. This can also be done for exhibitors.
{% endhint %}
## What different privacy settings are there?
There are a variety of privacy settings available to both users and admins. Users have the following settings they can choose from:
* **Recommended** - Only a user's full name, company, company role and profile picture are visible. If a connection is made the users full details are then visible.
* **Public** - The information on your profile is available to all users.
* **Restricted** - Includes display of a profile picture and the full name of the user in their profile.
* **Hidden** - All information on your profile is hidden from other users.
* **Custom privacy** - Admins with access to the admin panel can create [custom privacy](https://knowledge-base.letsgetdigital.com/the-admin-panel/settings/general-settings-app-+-vp-1/privacy-settings-app-+-vp#custom-privacy) settings that users can select amongst the other options listed above.
{% hint style="info" %}
**Please note:** Only our default privacy statement will be shown to users if there is no remaining text in the allocated field.
{% endhint %}
## Custom privacy
| Title | Explanation |
| ---------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Enable to create custom privacy levels | This enables the custom privacy levels to be used |
| Name of default privacy level | |
| Enable to make company names and positions visible by default | When enabled company names and positions of user are visible |
| Enable to make birthdays visible by default | When enabled users birthday are visible |
| Enable to make phone numbers visible by default | When enabled users' phone numbers are visible |
| Enable to make e-mail addresses visible by default | When enabled users' e-mail addresses are visible |
| Enable to make Social media profiles visible by default | When enabled, social media profiles such as LinkedIn are visible |
| Enable to make custom fields visible by default | When enabled custom fields are visible |
| Show users on the interactive map by default | When enabled, users are shown on the interactive map (Virtual event only). |
| When having a mutual connection, only data according to the privacy level will be shared | When this setting is enabled, users that connect with each other will then only be able to see what is permitted by this custom privacy setting. If it is disabled, the information that is permitted by their personal privacy setting will be displayed to each other |
{% hint style="warning" %}
**Warning:** When adding your own privacy statement you have the option to disable the Let's Get Digital statement. Only do this when absolutely sure, since it is your own responsibility that the statement is correct. Let's Get Digital will not be liable for any damages resulting from incorrect terms.
{% endhint %}
{% hint style="info" %}
**Please note**: Inform your delivery consultant whenever you have adjusted the privacy settings to override the settings.
{% endhint %}
Below the Custom privacy settings, there's the option to have custom privacy settings for attendees' privacy, speaker privacy, exhibitor privacy and organiser privacy.
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