Privacy settings

The home page/settings

To find the privacy settings within the admin panel:

1. In the Admin Panel, hover over settings.

2. Select 'General settings'.

3. Click on 'Privacy' from the left-hand menu.

Manage your privacy settings

Before managing your privacy statement, you can read ours here: https://letsgetdigital.com/en/privacy-policy/

Manage privacy settings by adjusting the following settings:

Title	Explanation
Extra text for privacy policy (will be shown above the standard terms)	Type, or copy and paste, your privacy statement text into the empty field.
How should profiles be shown	Select how profiles should be shown. See below for more information.
Enable to always hide e-mail addresses	When enabled, the e-mail addresses of all users will be hidden by default.
Enable to always hide 'About me' in personal profile	When enabled, the description (about me) of all users will be hidden by default.
Enable to allow attendees to filter on user tags	When enabled, users can filter other users by using tags.
Enable to allow users to see the number of attendees subscribed to sessions	When enabled, users can see the amount of other attendees that are subscribed / have favourited certain talks.
Do you allow users to have and edit titles	Select whether users can change their titles.
Do you allow users to edit their profile	Select whether users can change their personal profile
Do you allow speakers to edit their profile	Select whether speakers can change their personal profile
Do you allow exhibitors to edit their company profile	Select whether exhibitors can change their company profile
Enable to allow users to change their personal programme	Enable or disable users to change their personal program. This option is enabled by default.
Enable to request date of birth information	When enabled, birth date information can be requested.
Only show activated accounts in the user overview list	When enabled, the user overview will only display accounts that have been activated by logging in. This helps reduce clutter and focus on active users.
Only show activated accounts in company profile	When enabled, the company profile will only show accounts that have been activated by logging in. Linked but not-logged in users will be hidden from the company view.
Allow users to edit their privacy preferences in their profile	When enabled, users may edit their privacy preferences in their profile, both in the virtual platform as well as the app.
Request users to set their privacy level during onboarding	When enabled, users are asked to set their privacy level when completing their profile when they login to the platform for the first time, both in the virtual platform as well as the app.
Add a tracking pixel	Here you can add a tracking pixel that is then added to the pre-event page, registration form and virtual event.
Enable analytics gathering with google tag manager (analytics)	The settings is used to track how people try to use the platform i.e. the type of devices they use.

Please note: For trade shows and fairs, which use an external registration tool (or import attendees via an excel file), we advise the organisation to turn on the setting Enable to only show activated accounts in the user overview list under Privacy Settings. In this way only attendees who accept the privacy statement after being onboarded in the app will be visible to other attendees. This prevents information such as name, company and role, of attendees who did not accept the privacy policy from being shared with other attendees. This can also be done for exhibitors.

What different privacy settings are there?

There are a variety of privacy settings available to both users and admins. Users have the following settings they can choose from:

• Recommended - Only a user's full name, company, company role and profile picture are visible (unless connected).

• Public - The information on your profile is available to all users.

• Restricted - Includes display of a profile picture and the full name of the user in their profile.

• Hidden - All information on your profile is hidden from other users (unless connected).

• Custom privacy - Admins with access to the admin panel can create custom privacy settings that users can select amongst the other options listed above.

Please note: Only our default privacy statement will be shown to users if there is no remaining text in the allocated field.

Custom privacy

Title	Explanation
Enable to create custom privacy levels	This enables the custom privacy levels to be used
Name of default privacy level
Enable to make company names and positions visible by default	When enabled company names and positions of user are visible
Enable to make birthdays visible by default	When enabled users birthday are visible
Enable to make phone numbers visible by default	When enabled users' phone numbers are visible
Enable to make e-mail addresses visible by default	When enabled users' e-mail addresses are visible
Enable to make Social media profiles visible by default	When enabled, social media profiles such as LinkedIn are visible
Enable to make custom fields visible by default	When enabled custom fields are visible
Show users on the interactive map by default	When enabled, users are shown on the interactive map (Virtual event only).
When having a mutual connection, only data according to the privacy level will be shared	When this setting is enabled, users that connect with each other will then only be able to see what is permitted by this custom privacy setting. If it is disabled, the information that is permitted by their personal privacy setting will be displayed to each other

Warning: When adding your own privacy statement you have the option to disable the Let's Get Digital statement. Only do this when absolutely sure, since it is your own responsibility that the statement is correct. Let's Get Digital will not be liable for any damages resulting from incorrect terms.

Please note: Inform your delivery consultant whenever you have adjusted the privacy settings to override the settings.

Below the Custom privacy settings, there's the option to have custom privacy settings for attendees' privacy, speaker privacy, exhibitor privacy and organiser privacy.