Programme (App)
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You can set up your event programme in the app either manually or by using an excel import within the Admin Panel. To learn more about how to import data using an excel import, take a look at this article.
You can manually create a programme item using the following method:
Open the Admin panel
Go to Content > Programme
Click on the green button '+ New Session'
Fill in the relevant data fields (See table)
Click 'Save changes' to save
General
Name*
Session name
Type*
Plenary Session: These are sessions where all attendees should be present.
Registered Session: This session type allows you to set an attendance limit, ensuring only a specified number of participants can join. Attendees must register in advance to access these sessions. For more information on this topic, please refer to this Knowledge Base article. Default Session: This session type covers all activities that do not fall under Plenary or Registered Sessions. It is open to all attendees without prior registration or attendance limit.
Start time*
Start time of session
End time*
End time of session
Description
Description displayed on session page
Image (only visible in the app)
Image displayed on session page and programme overview
Session tags
Tags you can create to devide programme items into themes. Link the tags to the right programma item here. Only shows when you have created session tags beforehand.
Location
Add a location that you have created to the programme item. Only shows when you have created locations beforehand.
Options
Session group
Only shows when session groups are enabled. Choose the programme item you want to link this new programme item to to create a session group
Enable chat functionality
Enables users to chat within the session
Enable poll functionality
Enables polls to be used in a session
Enable multiple polls
When the previous feature is enabled, you can choose to enable miltiple polls
Enable question and answer functionality
Enable Q&A to be used in a session
Set questions public by default
When the previous feature is enabled, you can choose to make all Q&A visible
Users
Speakers
Connects a speaker to the session
Moderators
Connects a moderator to the session
Companies
Connects a company to a session
Attendees
Registers a user for the session and adds it to their personal programme
Advanced
Attendees for this session need to be approved
Only visible when 'Type' is set to 'Registered'. Makes sure the admin needs to approve attendees before they are enrolled to a session
Attendees can be put on a waiting list
Only visible when 'Type' is set to 'Registered'. Creates a waiting list in case the maximum amount of attendees has been hit
Maximum amount of attendees
Only visible when 'Type' is set to 'Registered'. Here you can set the attendee limit. When participants attempt to favorite a workshop, a confirmation pop-up will notify them about the registration and the participant limit.
Session type*
Only shows with hybrid or virtual events
Choose from: Not virtual: this is the default program type Treasure hunt: creates a program item that directs the user to the treasure hunt overview.
Files
Add a file to the programme item
Programme colour
This colour will be the colour of the programme block displayed in the programme overview
Access tags
Allows only users who have the specific tag(s) to enter the session.
Above the headers are buttons for you to add new and manage programme items. To the left is 'Actions' and on the right are '+ New session group' and '+ New session'.
Export programme: Download the programme as an Excel file.
Export programme with scanned user count: Download the programme with the number of users scanned at each item.
Export user attendence with scanned information: Download the programme including the information of users who were scanned at the item.
Session tags: Create and/or edit session tags
Programme iframe (Possible in multiple languages if your using the extensive package) : Genarates a link to display the session chat/Q&A/ Poll on an external screen.
List of all subscriptions: View a breakdown of each programme item.
Export subscriptions: Download the subscription data for each programme.
Export QR codes: genarates session QR codes that can be displayed for self check-in
Export questions (excel): Download questions asked during the virtual event session as an Excel file.
Export questions (PDF): Download questions asked during the virtual event session as a PDF file.
Each programme item has icons to its right (under the 'actions' column'):
- Edit icon: Click here to make adjustments similar to when creating a programme item.
- Delete icon: Click here to remove the programme item altogether.
To bulk edit multiple programme items, select the checkboxes on the left-hand side in the programme overview. Several buttons will appear in the top left corner. They allow you to bulk edit the selected programme items:
Adding tags
Removing tags
Add a location
Changing the type
Deleting
To allow program items to have sub-sessions, follow these steps:
You can create a Sub-Session to an existing session within the Admin panel
Open the Admin panel
Go to Content > Programme
Search for the session you would like to add a sub-session to
On the right side of the screen click on the + symbol
Click on + New sub-session
Fill the relevant fields
Save changes
Please note: Users cannot add sub-sessions to their personal programme
You can export the programme from within the Admin panel using these steps:
Open the Admin panel
Go to Content --> Programme
Click on the blue Actions button
From the drop down choose Export programme
An Excel Export of the programme will download automatically
Session tags help categorize and filter sessions, making it easier for attendees to find relevant content. You can create, assign, edit, or delete session tags manually or in bulk via an excel import. Click here to find more information about session tags.
Session tags help categorize and filter sessions, making it easier for attendees to find relevant content. You can create, assign, edit, or delete session tags manually or in bulk via an Excel import. More about session tags can you find in this article.
You can view some statistics (Such as the number of subscribed users) for each programme item or workshop round. To find those statistics programme's home page, follow the following steps:
Next to your programme item/workshop, click on
(Under the stats column).
Create a relevant programme tag (As described in the tags tab here).
Create/edit a session group (As described above), and link the newly made tag under the 'Connecting session groups' section.
All programme items that you've created and/or edited that link to any tag, will now nest under that round.
The colours of the corresponding programme-items in the overview can be adjusted as desired. These colours can be changed in the 'Branding Colours' section under General Settings. The names of the associated colours can be found in the table below.
Default
Base
Alert success
--
--
--
Registered
Base
Alert uccess
Alert warning
Alert danger
Alert danger
Plenary
--
Highlight
--
--
--
Additional settings for programmes within the admin panel can be found here.