# Programme (App)

<figure><img src="https://772941315-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M5LNCGpK5lyymcFZU4V%2Fuploads%2Fu12VJXlb27CL7GysQhbV%2Fimage.png?alt=media&#x26;token=a3461ef8-e7cc-4663-9798-f8583ce09e1b" alt=""><figcaption><p>Programme: List view and Table view</p></figcaption></figure>

### How can I put my programme into the app?

You can set up your event programme in the app either **manually** or by using an **excel import** within the Admin Panel. To learn more about how to import data using an excel import, take a look at[ this article](https://knowledge-base.letsgetdigital.com/the-admin-panel/settings/importer/excel-import).

### How to add a session to your programme manually?

You can manually create a programme item using the following method:

1. Open the Admin panel
2. Go to Content > Programme
3. Click on the green button **'+ New Session'**
4. Fill in the relevant data fields ([See table](#table-set-up-programme-app))
5. Click **'Save changes'** to save

### Fields explained

<table data-full-width="false"><thead><tr><th>Field</th><th>Description</th></tr></thead><tbody><tr><td><strong>General</strong></td><td></td></tr><tr><td>Name*</td><td>Session name</td></tr><tr><td>Type*</td><td><p><strong>Plenary Session:</strong> These are sessions where all attendees should be present. </p><p></p><p><strong>Registered Session:</strong> This session type allows you to set an attendance limit, ensuring only a specified number of participants can join. Attendees must register in advance to access these sessions. For more information on this topic, please refer to <a href="programmes/registered-sessions">this</a> Knowledge Base article.<br><br><strong>Default Session:</strong> This session type covers all activities that do not fall under Plenary or Registered Sessions. It is open to all attendees without prior registration or attendance limit.</p></td></tr><tr><td>Start time* </td><td>Start time of session</td></tr><tr><td>End time*</td><td>End time of session</td></tr><tr><td>Description</td><td>Description displayed on session page</td></tr><tr><td>Image (only visible in the app)</td><td>Image displayed on session page and programme overview</td></tr><tr><td>Session tags</td><td>Tags you can create to devide programme items into themes. Link the tags to the right programma item here. Only shows when you have created session tags beforehand.</td></tr><tr><td>Location</td><td>Add a location that you have created to the programme item. Only shows when you have created locations beforehand.</td></tr><tr><td><strong>Options</strong></td><td></td></tr><tr><td>Session group</td><td>Only shows when session groups are enabled. Choose the programme item you want to link this new programme item to to create a session group</td></tr><tr><td>Enable chat functionality</td><td>Enables users to chat within the session</td></tr><tr><td>Enable poll functionality</td><td>Enables polls to be used in a session</td></tr><tr><td>Enable multiple polls</td><td>When the previous feature is enabled, you can choose to enable miltiple polls</td></tr><tr><td>Enable question and answer functionality</td><td>Enable Q&#x26;A to be used in a session</td></tr><tr><td>Set questions public by default</td><td>When the previous feature is enabled, you can choose to make all Q&#x26;A visible</td></tr><tr><td><strong>Users</strong></td><td></td></tr><tr><td>Speakers</td><td>Connects a speaker to the session</td></tr><tr><td>Moderators</td><td>Connects a moderator to the session</td></tr><tr><td>Companies</td><td>Connects a company to a session</td></tr><tr><td>Attendees</td><td>Registers a user for the session and adds it to their personal programme</td></tr><tr><td><strong>Advanced</strong></td><td></td></tr><tr><td>Attendees for this session need to be approved</td><td>Only visible when 'Type' is set to 'Registered'. Makes sure the admin needs to approve attendees before they are enrolled to a session</td></tr><tr><td>Attendees can be put on a waiting list</td><td>Only visible when 'Type' is set to 'Registered'. Creates a waiting list in case the maximum amount of attendees has been hit</td></tr><tr><td>Maximum amount of attendees</td><td>Only visible when 'Type' is set to 'Registered'. Here you can set the attendee limit. When participants attempt to favorite a workshop, a confirmation pop-up will notify them about the registration and the participant limit.</td></tr><tr><td>Session type*</td><td><p>Only shows with hybrid or virtual events</p><p>Choose from:<br><strong>Not virtual:</strong> this is the default program type<br><br><strong>Treasure hunt:</strong> creates a program item that directs the user to the treasure hunt overview.</p></td></tr><tr><td>Files</td><td>Add a file to the programme item</td></tr><tr><td>Programme colour</td><td>This colour will be the colour of the programme block displayed in the programme overview</td></tr><tr><td>Access tags </td><td>Allows only users who have the specific tag(s) to enter the session. </td></tr></tbody></table>

### Further Actions <a href="#management-buttons" id="management-buttons"></a>

Above the headers are buttons for you to add new and manage programme items. To the left is 'Actions' and on the right are '+ New session group' and '+ New session'.

### Actions <a href="#actions" id="actions"></a>

* **Export programme:** Download the programme as an Excel file.
* **Export programme with scanned user count:** Download the programme with the number of users scanned at each item.
* **Export user attendence with scanned information:** Download the programme including the information of users who were scanned at the item.
* **Session tags:** Create and/or edit session tags
* **Programme iframe (Possible in multiple languages if your using the extensive package) :** Genarates a link to display the session chat/Q\&A/ Poll on an external screen.
* **List of all subscriptions:** View a breakdown of each programme item.
* [**Export subscriptions**](https://knowledge-base.letsgetdigital.com/the-admin-panel/content/application-1/programmes/export-subscriptions)**:** Download the subscription data for each programme.
* **Export QR codes:** genarates session QR codes that can be displayed for self check-in
* **Export questions (excel):** Download questions asked during the virtual event session as an Excel file.
* **Export questions (PDF):** Download questions asked during the virtual event session as a PDF file.

### Editing and deleting programme items <a href="#editing-and-deleting-programme-items" id="editing-and-deleting-programme-items"></a>

Each programme item has icons to its right (under the 'actions' column'):

​![](https://772941315-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M5LNCGpK5lyymcFZU4V%2Fuploads%2FqnWcyzR88Yn6ieiCjFDn%2Fimage.png?alt=media\&token=43239f06-fb82-4661-a472-fb3462aa2642)- Edit icon: Click here to make adjustments similar to when creating a programme item. \
![](https://772941315-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M5LNCGpK5lyymcFZU4V%2Fuploads%2FBKzPpzNF2H8z2vEnHF7i%2Fimage.png?alt=media\&token=3d318c73-6e0c-4efd-8725-3fbc043c3c75) - Delete icon: Click here to remove the programme item altogether.

### Bulk editing programme items <a href="#stats" id="stats"></a>

To bulk edit multiple programme items, select the checkboxes on the left-hand side in the programme overview. Several buttons will appear in the top left corner. They allow you to bulk edit the selected programme items:

1. Adding tags
2. Removing tags
3. Add a location
4. Changing the type
5. Deleting

<figure><img src="https://772941315-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M5LNCGpK5lyymcFZU4V%2Fuploads%2FqqIeM6fqmqA9Ln33j3pK%2Fbulkeditprogram.gif?alt=media&#x26;token=c774b5c9-6218-4b83-b141-0da811360d96" alt=""><figcaption></figcaption></figure>

### How to Enable and Use Sub-Sessions in the App

To allow program items to have sub-sessions, follow these steps:

{% stepper %}
{% step %}

### Enable Sub-Sessions setting

1. Open the Admin panel
2. Go to Settings > General settings
3. Go to the section Programme
4. Enable the option 'Enable sub sessions'
5. Save changes
   {% endstep %}

{% step %}

### Creating a Sub-Session

You can create a Sub-Session to an existing session within the Admin panel

1. Open the Admin panel
2. Go to Content > Programme
3. Search for the session you would like to add a sub-session to
4. On the right side of the screen click on the + symbol
5. Click on + New sub-session
6. Fill the relevant fields
7. Save changes
   {% endstep %}
   {% endstepper %}

{% hint style="warning" %}
**Please note:** Users cannot add sub-sessions to their personal programme
{% endhint %}

### How can I export the programme? <a href="#stats" id="stats"></a>

You can export the programme from within the Admin panel using these steps:

1. Open the Admin panel
2. Go to Content --> Programme
3. Click on the blue Actions button
4. From the drop down choose Export programme
5. An Excel Export of the programme will download automatically

### Session tags

Session tags help categorize and filter sessions, making it easier for attendees to find relevant content. You can create, assign, edit, or delete session tags manually or in bulk via an excel import. Click [here](https://knowledge-base.letsgetdigital.com/the-admin-panel/content/application-1/programmes/programme-tags) to find more information about session tags.&#x20;

Session tags help categorize and filter sessions, making it easier for attendees to find relevant content. You can create, assign, edit, or delete session tags manually or in bulk via an Excel import. More about session tags can you find in [this](https://knowledge-base.letsgetdigital.com/the-admin-panel/content/application-1/programmes/programme-tags) article.

### Session statistics <a href="#stats" id="stats"></a>

You can view some statistics (Such as the number of subscribed users) for each programme item or workshop round. To find those statistics programme's home page, follow the following steps:

1. Next to your programme item/workshop, click on![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-LnvOYoR6OwNZ905Jz7E%2F-Lu6iuY9-YUBcNH6RcQQ%2F-Lu6nfKQ8DmAs4LoRG7h%2FStats%20icon.png?alt=media\&token=3e4316dd-43d7-40f3-837f-a28a8d13684b)(Under the stats column).

![](https://772941315-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M5LNCGpK5lyymcFZU4V%2F-Mchl4vIigFHt9Qcd7CV%2F-MchlZitkmnWT7TlwW2l%2F2021-06-21_10-53-14.gif?alt=media\&token=b452a907-5b8d-42bb-b035-90b2036da571)

### Connecting programme items <a href="#connecting-programme-items" id="connecting-programme-items"></a>

1. Create a relevant programme tag (As described in the tags tab [here](https://knowledge-base.letsgetdigital.com/the-admin-panel/content/application-1/programmes/programme-tags)).&#x20;
2. Create/edit a session group (As described [above](https://knowledge-base.letsgetdigital.com/the-admin-panel/content/application-1/programmes#creating-a-programme-item)), and link the newly made tag under the 'Connecting session groups' section.
3. All programme items that you've created and/or edited that link to any tag, will now nest under that round.

{% hint style="info" %}
**Note:** Programme tags can also be used by attendees during the event to filter the programme
{% endhint %}

### Programme colours

The colours of the corresponding programme-items in the overview can be adjusted as desired. These colours can be changed in the **'Branding Colours'** section under **General Settings**. The names of the associated colours can be found in the table below.

| Session Type | Unsubscribed | Subscribed    | Pending       | Rejected     | Full         |
| ------------ | ------------ | ------------- | ------------- | ------------ | ------------ |
| Default      | Base         | Alert success | --            | --           | --           |
| Registered   | Base         | Alert uccess  | Alert warning | Alert danger | Alert danger |
| Plenary      | --           | Highlight     | --            | --           | --           |

{% hint style="info" %}
**Note:** Some of these colours are only visible in the extra settings. To find this, scroll all the way down in the settings overview and click the small grey text that says **"Show extra options."**
{% endhint %}

### Settings&#x20;

Additional settings for programmes within the admin panel can be found [here](https://knowledge-base.letsgetdigital.com/the-admin-panel/settings/app-settings-app/program-settings-app).