Programme (App)
How can I put my programme into the app?
You can set up your event programme in the app either manually or by using an Excel import within the Admin Panel.
How to add a session to your programme manually?
You can manually create a programme item using the following method:
Open the Admin panel
Go to Content --> Programme
Click on the green button + New Session
Fill in the relevant data fields (See table)
Click 'Add session' to save
Table - Session fields explained
Name*
Session name
Type*
Plenary Session: These are sessions where all attendees should be present.
Registered Session: This session type allows you to set an attendance limit, ensuring only a specified number of participants can join. Attendees must register in advance to access these sessions. For more information on this topic, please refer to this Knowledge Base article. General Session: This session type covers all activities that do not fall under Plenary or Registered Sessions. It is open to all attendees without prior registration or attendance limit.
Session Type
Choose from: Not virtual: this is the default program type Treasure hunt: creates a program item that directs the user to the treasure hunt overview.
Start time*
Start time of session
End time*
End time of session
Description
Description displayed on session page
Image
Image displayed on session page and programme overview
Enable chat functionality
Enables users to chat within the session
Enable poll functionality
Enables polls to be used in a session
Enable question and answer functionality
Enable Q&A to be used in a session
Set questions public by default
Makes all Q&A visible
Connecting sessions
Programme tags
Connect tags to your session
Location
Give your session a location
Access tags
Allows only users who have the specific tag(s) to enter the session.
Speakers
Connects a speaker to the session
Moderators
Connects a moderator to the session
Companies
Connects a company to a session
Attendees
Registers a user for the session and adds it to their personal programme
Maximum amount of attendees
Here you can set the attendee limit. When participants attempt to favorite a workshop, a confirmation pop-up will notify them about the registration and the participant limit.
Futher Actions
Above the headers are three buttons for you to add new and manage programme items/workshop rounds. To the left is 'Actions', and on the right are 'New session' and 'New session group'.
Actions
Export programme: Download the programme as an Excel file.
List of all subscriptions: View a breakdown of each programme item.
Export subscriptions: Download the subscription data for each programme.
Export QR codes: genarates session QR codes that can be displayed for self check-in
Export questions (excel): Download questions asked during the virtual event session as an Excel file.
Export questions (PDF): Download questions asked during the virtual event session as a PDF file.
Programme tags: Manage the tags that link to your programme items.
Programme iframe: Genarates a link to display the session chat/Q&A/ Poll on an external screen.
Editing and deleting programme items
Each programme item has two icons to its right (Under actions):
- Edit icon: Click here to make adjustments similar to when creating a programme item.
- Delete icon: Click here to remove the programme item altogether.
Bulk editing programme items
To bulk edit multiple programme items, select the checkboxes on the left-hand side in the programme overview. Several buttons will appear in the top left corner. They allow you to bulk edit the selected programme items:
Adding tags
Removing tags
Add a location
Changing the type
Deleting
How to Enable and Use Sub-Sessions in the App
To allow program items to have sub-sessions, follow these steps:
Creating a Sub-Session
You can create a Sub-Session to an existing session within the Admin panel
Open the Admin panel
Go to Content -> Programme
Search for the session you would like to add a sub-session to
On the right side of the screen click on the + symbol
Click on + New sub-session
Fill the relevant fields
Save changes
Please note you users cannot add sub-sessions to there personal programme
How can I export the programme?
You can export the programme from within the Admin panel using these steps:
Open the Admin panel
Go to Content --> Programme
Click on the blue Actions button
From the drop down choose Export programme
An Excel Export of the programme will download automatically
Session tags
Session tags help categorize and filter sessions, making it easier for attendees to find relevant content. You can create, assign, edit, or delete session tags manually or in bulk via an Excel import. Click here to find more information about session tags.
Session tags help categorize and filter sessions, making it easier for attendees to find relevant content. You can create, assign, edit, or delete session tags manually or in bulk via an Excel import. More about session tags can you find in this article.
Session statistics
You can view some statistics (Such as the number of subscribed users) for each programme item or workshop round. To find those statistics programme's home page, follow the following steps:
Next to your programme item/workshop, click on
(Under the stats column).
Connecting programme items
Create a relevant programme tag (As described in the tags tab here).
Create/edit a session group (As described above), and link the newly made tag under the 'Connecting session groups' section.
All programme items that you've created and/or edited that link to any tag, will now nest under that round.
Programme colours
The colours of the corresponding programme-items in the overview can be adjusted as desired. These colours can be changed in the 'Branding Colours' section under General Settings. The names of the associated colours can be found in the table below.
Default
Base
Alert success
--
--
--
Registered
Base
Alert uccess
Alert warning
Alert danger
Alert danger
Plenary
--
Highlight
--
--
--
Settings
Additional settings for programmes within the admin panel can be found here.
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