Programme (App)

How can I put my programme into the app?

You can set up your event programme in the app either manually or by using an excel import within the Admin Panel. To learn more about how to import data using an excel import, take a look at this article.

How to add a session to your programme manually?

You can manually create a programme item using the following method:

Open the Admin panel
Go to Content > Programme
Click on the green button '+ New Session'
Fill in the relevant data fields (See table)
Click 'Save changes' to save

Fields explained

Field

Description

General

Name*

Session name

Type*

Plenary Session: These are sessions where all attendees should be present.

Registered Session: This session type allows you to set an attendance limit, ensuring only a specified number of participants can join. Attendees must register in advance to access these sessions. For more information on this topic, please refer to this Knowledge Base article. Default Session: This session type covers all activities that do not fall under Plenary or Registered Sessions. It is open to all attendees without prior registration or attendance limit.

Start time*

Start time of session

End time*

End time of session

Description

Description displayed on session page

Image (only visible in the app)

Image displayed on session page and programme overview

Session tags

Tags you can create to devide programme items into themes. Link the tags to the right programma item here. Only shows when you have created session tags beforehand.

Location

Add a location that you have created to the programme item. Only shows when you have created locations beforehand.

Options

Session group

Only shows when session groups are enabled. Choose the programme item you want to link this new programme item to to create a session group

Enable chat functionality

Enables users to chat within the session

Enable poll functionality

Enables polls to be used in a session

Enable multiple polls

When the previous feature is enabled, you can choose to enable miltiple polls

Enable question and answer functionality

Enable Q&A to be used in a session

Set questions public by default

When the previous feature is enabled, you can choose to make all Q&A visible

Users

Speakers

Connects a speaker to the session

Moderators

Connects a moderator to the session

Companies

Connects a company to a session

Attendees

Registers a user for the session and adds it to their personal programme

Advanced

Attendees for this session need to be approved

Only visible when 'Type' is set to 'Registered'. Makes sure the admin needs to approve attendees before they are enrolled to a session

Attendees can be put on a waiting list

Only visible when 'Type' is set to 'Registered'. Creates a waiting list in case the maximum amount of attendees has been hit

Maximum amount of attendees

Only visible when 'Type' is set to 'Registered'. Here you can set the attendee limit. When participants attempt to favorite a workshop, a confirmation pop-up will notify them about the registration and the participant limit.

Session type*

Only shows with hybrid or virtual events

Choose from: Not virtual: this is the default program type Treasure hunt: creates a program item that directs the user to the treasure hunt overview.

Files

Add a file to the programme item

Programme colour

This colour will be the colour of the programme block displayed in the programme overview

Access tags

Allows only users who have the specific tag(s) to enter the session.

Further Actions

Above the headers are buttons for you to add new and manage programme items. To the left is 'Actions' and on the right are '+ New session group' and '+ New session'.

Actions

Export programme: Download the programme as an Excel file.
Session tags: Create and/or edit session tags
Programme iframe: Genarates a link to display the session chat/Q&A/ Poll on an external screen.
List of all subscriptions: View a breakdown of each programme item.
Export subscriptions: Download the subscription data for each programme.
Export QR codes: genarates session QR codes that can be displayed for self check-in
Export questions (excel): Download questions asked during the virtual event session as an Excel file.
Export questions (PDF): Download questions asked during the virtual event session as a PDF file.

Editing and deleting programme items

Each programme item has icons to its right (under the 'actions' column'):

- Edit icon: Click here to make adjustments similar to when creating a programme item. - Delete icon: Click here to remove the programme item altogether.

Bulk editing programme items

To bulk edit multiple programme items, select the checkboxes on the left-hand side in the programme overview. Several buttons will appear in the top left corner. They allow you to bulk edit the selected programme items:

Adding tags
Removing tags
Add a location
Changing the type
Deleting

How to Enable and Use Sub-Sessions in the App

To allow program items to have sub-sessions, follow these steps:

Enable Sub-Sessions setting

Open the Admin panel
Go to Settings > General settings
Go to the section Programme
Enable the option 'Enable sub sessions'
Save changes

Creating a Sub-Session

You can create a Sub-Session to an existing session within the Admin panel

Open the Admin panel
Go to Content > Programme
Search for the session you would like to add a sub-session to
On the right side of the screen click on the + symbol
Click on + New sub-session
Fill the relevant fields
Save changes

Please note: Users cannot add sub-sessions to their personal programme

How can I export the programme?

You can export the programme from within the Admin panel using these steps:

Open the Admin panel
Go to Content --> Programme
Click on the blue Actions button
From the drop down choose Export programme
An Excel Export of the programme will download automatically

Session tags

Session tags help categorize and filter sessions, making it easier for attendees to find relevant content. You can create, assign, edit, or delete session tags manually or in bulk via an excel import. Click here to find more information about session tags.

Session tags help categorize and filter sessions, making it easier for attendees to find relevant content. You can create, assign, edit, or delete session tags manually or in bulk via an Excel import. More about session tags can you find in this article.

Session statistics

You can view some statistics (Such as the number of subscribed users) for each programme item or workshop round. To find those statistics programme's home page, follow the following steps:

Next to your programme item/workshop, click on(Under the stats column).

Connecting programme items

Create a relevant programme tag (As described in the tags tab here).
Create/edit a session group (As described above), and link the newly made tag under the 'Connecting session groups' section.
All programme items that you've created and/or edited that link to any tag, will now nest under that round.

Note: Programme tags can also be used by attendees during the event to filter the programme

Programme colours

The colours of the corresponding programme-items in the overview can be adjusted as desired. These colours can be changed in the 'Branding Colours' section under General Settings. The names of the associated colours can be found in the table below.

Session Type

Unsubscribed

Subscribed

Pending

Rejected

Full

Default

Base

Alert success

Registered

Base

Alert uccess

Alert warning

Alert danger

Plenary

Highlight

Note: Some of these colours are only visible in the extra settings. To find this, scroll all the way down in the settings overview and click the small grey text that says "Show extra options."

Settings

Additional settings for programmes within the admin panel can be found here.

Last updated 18 days ago

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