🖨️How to submit a Custom badge design

Do you want a custom badge implemented for your event? The article below details what is required.

We offer the option to create a custom-designed badge tailored to your event’s branding. This allows you to fully personalise the look and feel of your badge — from colours and fonts to layouts and tag-based variations.

To ensure the badge is correctly processed and printed, we require a few key deliverables and clear communication from your side. Please read the following instructions carefully.

Please read the following information carefully:


✅ Step-by-Step: Submitting Your Badge Design

1. Choose Your Badge Type & Dimensions

Your badge design must match the correct dimensions based on the badge type you are using. Your consultant will share the badge type with you. If unsure, please contact us at [email protected]. In the table below you can find more information about the badges.

Type
Dimensions (Width x Height)
Information

T180

96,5mm x 265mm

Designed to fold to half-length and features a wearable keycord.

260T

102mm x 276mm

Designed to fold to half-length and features a wearable keycord.

260TS

99,5mm x 164mm

Designed to fold to half-length and features a wearable keycord.

Sticker 102x51

102mm x 51mm

Peel-and-stick design for quick application.

Sticker 76x51

76mm x 51mm

Peel-and-stick design for quick application.


2. Create the Custom Badge Design

  • Use CMYK colours only (not RGB), to ensure correct print compatibility.

  • Save your design in PNG format.

  • Avoid crop marks, trim lines, or any other layout markings.

  • Important design notes:

    • The badge will be folded in the centre, so include the mirrored layout.

    • Full ink coverage can lead to streaks in printing — use with care.

    • Thin lines (under 2 pixels) may not be picked up. Please use thicker lines where needed.

    • Keep all important elements away from the edges to avoid cutting issues.


3. Provide Two Versions of the Design

  • Version 1: With Variables Include placeholders for:

    • First name

    • Last name

    • Company name

    • Company role

    • QR code (if applicable)

    • Tags

  • Version 2: Without Variables This is your fixed background design — no text fields, names, or QR codes.


4. Include Custom Fonts (If Applicable)

If your design uses custom fonts:

  • Include the .TTF (TrueType Font) files.

  • Also include bold/italic TTF files if used in the design.


5. Specify Variables Like Backgrounds (e.g. Based on Tags)

If you'd like different badge backgrounds based on attendee tags (e.g. colours per role), clearly define these combinations up front.

Example:

File: “Red background” ⇒ Tag: “Red tag” File: “Green background” ⇒ Tag: “Green tag”

⚠️ Once implemented, these cannot be changed last-minute. Our system does not adjust dynamically — make sure all tag-to-design logic is final before submitting.

💡 Tip: Double-check your tag setup internally. Once submitted, it's considered final and will be locked in for badge printing.


📩 Approval Process

48 hours before the event, you’ll receive an email with your badge previews and a button to approve or request changes.

Please review and respond as soon as possible. If anything is incorrect, get in touch with the Let's Get Digital team immediately.

Here are some design templates for your custom bagde:

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