How to submit a Custom badge design
Do you want a custom badge implemented for your event? The article below details what is required.
We offer the option to create a custom-designed badge tailored to your event’s branding. This allows you to fully personalise the look and feel of your badge — from colours and fonts to layouts and tag-based variations.
To ensure the badge is correctly processed and printed, we require a few key deliverables and clear communication from your side. Please read the following instructions carefully.
Please read the following information carefully:
Deadlines & Requirements
The final badge design and all required files must be submitted at least 5 working days before the event.
If this deadline is not met, a rush fee of €100 per day late will apply.
Once the badge is developed and implemented, no further design changes can be made.
✅ Step-by-Step: Submitting Your Badge Design
1. Choose Your Badge Type & Dimensions
Your badge design must match the correct dimensions based on the badge type you are using. Your consultant will share the badge type with you. If unsure, please contact us at support@letsgetdigital.com.
2. Create the Custom Badge Design
Use CMYK colours only (not RGB), to ensure correct print compatibility.
Save your design in PNG format.
Avoid crop marks, trim lines, or any other layout markings.
Important design notes:
The badge will be folded in the centre, so include the mirrored layout.
Full ink coverage can lead to streaks in printing — use with care.
Thin lines (under 2 pixels) may not be picked up. Please use thicker lines where needed.
Keep all important elements away from the edges to avoid cutting issues.
3. Provide Two Versions of the Design
Version 1: With Variables Include placeholders for:
First name
Last name
Company name
Company role
QR code (if applicable)
Tags
Version 2: Without Variables This is your fixed background design — no text fields, names, or QR codes.
4. Include Custom Fonts (If Applicable)
If your design uses custom fonts:
Include the .TTF (TrueType Font) files.
Also include bold/italic TTF files if used in the design.
5. Specify Variables Like Backgrounds (e.g. Based on Tags)
If you'd like different badge backgrounds based on attendee tags (e.g. colours per role), clearly define these combinations up front.
Example:
File: “Red background” ⇒ Tag: “Red tag” File: “Green background” ⇒ Tag: “Green tag”
⚠️ Once implemented, these cannot be changed last-minute. Our system does not adjust dynamically — make sure all tag-to-design logic is final before submitting.
💡 Tip: Double-check your tag setup internally. Once submitted, it's considered final and will be locked in for badge printing.
📩 Approval Process
48 hours before the event, you’ll receive an email with your badge previews and a button to approve or request changes.
Please review and respond as soon as possible. If anything is incorrect, get in touch with the Let's Get Digital team immediately.
As shown in the image below:
1) The badge will be folded in the centre therefore your badge design will need to include the mirrored image.
2) Designs with full ink coverage can cause streaks when printed.
3) Thin lines may not be picked up when printing please ensure the lines are at least 2 pixels.
Please be aware not to place important elements at the margins of the badge
Here are some design templates for your custom bagde:
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