To ensure that there are no problems during the event it is recommended that speakers and moderators do a test in the vicinity of Samba Live. Invite speakers and moderators to run a test through the admin panel.
To find the speakers testing suite home page within the admin panel, hover over the Virtual Event tab and select 'Session host instructions' from the drop down menu.
Inviting speakers and moderators
Edit Host instruction
Click on the green button 'Edit host instruction mail' to edit the invitation speakers and moderators will receive. Make sure to include relevant information. The email template includes corresponding session(s) and a link to a room where the speaker and/or moderator can do a test run.
Send invite to all
By clicking the red button 'Send email to hosts' the composed invitation will be sent to all speakers and moderators that are linked to a programme item in the Admin Panel. Only speakers and moderators who did not receive an invite yet will receive an email using this function.
(Re)send e-mail invitation
- (Re)send icon: Click here to (re)send the e-mail invitation to a specific host.
Documents that are added to the content library of the session host instructions are automatically saved to the content library of the programme item.
Day of the event
Setting up
Speakers and moderators are allowed to log in earlier than attendees.
Make sure:
1.
The WiFi connection is stable.
2.
A camera is set up.
3.
A microphone is set up.
Speakers and moderators can log into their session whenever they want prior to the event when they have received the host instruction mail.
Entering a programme item
1.
Click on 'Program' in menu of the virtual event platform.
2.
Click on the programme item and click on 'Enter room'.
3.
A window will open in the programme item.
Selecting the view
- View icon: Select the view of the screen in the bottom-right corner. The options are:
Layout mode.
Full screen.
Tiled.
Thumbnail.
When a speaker or moderator changes their layout, the layout will not change for the attendees, unless they use the forced layout. When using a forced layout, speaker or moderator can choose whether functions like the chat and questions are enabled.