# Leasing Hardware

Getting Started

{% hint style="warning" %}
The Surface Pro & iPhone are delivered locked. For security reasons we cannot share the code upfront. Ask your Delivery Consultant for the code upon receiving the hardware package.
{% endhint %}

<div data-with-frame="true"><figure><img src="/files/7M1GCTwCMDphxBzB6bQx" alt="" width="563"><figcaption><p>Peli™ Case containing labelled Badge Printing hardware</p></figcaption></figure></div>

#### **Badge Printing Case**

When opening a badge printing case, it will appear as shown above. Each case contains one of the following items:

* Epson ColorWorks C4000e printer
* Microsoft Surface Pro
* Apple iPhone SE
* Printer Power Supply (A)
* USB-C to USB-B cable (B)
* Microsoft Surface Power Supply (C)
* USB-C to Lightning Cable (D)

Additionally you will receive your branded printer housing along with either sticker or paper badges, depending on your requirements.

<div data-with-frame="true"><figure><img src="/files/95PvDZ3bvAQhwmIyi5FU" alt="" width="563"><figcaption><p>Branded Printer housing complete with customisable panels and tablet enclosure</p></figcaption></figure></div>

### Printer setup

{% stepper %}
{% step %}

### Connect the printer

#### **Connect printer**

1. Carefully place the printer face-down to access the rear cable compartment.
2. Insert the Printer Power Supply (A) into the 42V port.
3. Insert the USB-B end of cable (B) into the square USB port.
4. Flip the printer upright again.

<div data-with-frame="true"><figure><img src="/files/EF4nV5W9M9J0vwoNF96l" alt="" width="563"><figcaption><p>Rear-side view of Epson ColorWorks C4000e printer</p></figcaption></figure></div>

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{% step %}

### **Load badges**

1. Pull the dark grey lid on the front cover slightly towards you.
2. Insert the badges into the rear slit.
3. Check the badge line:
   * T180 or T180S badges (with black bar): black bar facing down and towards the printer front.
   * 260T or 260TS badges (sticker-type): sticker side up (rough surface and lanyard cutouts visible).
   * If the badge is neither T180, T180S, 260T nor 260TS → call Smart2B at +31 (0)318 590 212.

<div data-with-frame="true"><figure><img src="/files/sUzoA0Jwg9LEFbpacCCw" alt="" width="563"><figcaption><p>Front side of Epson ColorWorks C4000e printer. The grey lever on the left side opens the front cover.</p></figcaption></figure></div>

#### Badge line reference images

<details>

<summary>T180 Badge</summary>

<div data-with-frame="true"><figure><img src="/files/46wwDfMBAg4krKgff4BT" alt="" width="563"><figcaption><p>Correct orientation: black bar facing down</p></figcaption></figure></div>

</details>

<details>

<summary>260T Badge</summary>

<div data-with-frame="true"><figure><img src="/files/7MN4WQ8HMFJ67hnliBUZ" alt="" width="563"><figcaption><p>Correct orientation: sticker-side up (rough surface and lanyard cutouts visible)</p></figcaption></figure></div>

</details>
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{% step %}

### Place cover over printer

Place the branded printer cover over the printer and badges.
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{% step %}

### Set up Surface Pro tablet

#### Mount Surface Pro

* Place the tablet on the triangle holder on top of the printer cover.
* Insert the USB-C end of cable (**B**) into the tablet slot marked **B** (through the top opening).
* Insert the rounded magnetic connector of cable (**C**).
* Ensure the white light on the connector is on.
* Insert cable (**D**): USB-C end into the tablet, Lightning end into the iPhone.

<div data-with-frame="true"><figure><img src="/files/P4bwQXgICdXeb6I2ZI4f" alt=""><figcaption><p>Surface Pro correctly connected to printer and supplied iPhone used for ticket scanning</p></figcaption></figure></div>
{% endstep %}

{% step %}

### Power everything on

* Connect printer and Surface Pro to mains power.
* Power on the printer,  Surface Pro, and iPhone (hold the power buttons for \~5–10 seconds).

<div><figure><img src="/files/YJtMSvylXfH88aGnz61z" alt=""><figcaption><p>Complete hardware package</p></figcaption></figure> <figure><img src="/files/bQBOpypbCeua38aGbbLT" alt=""><figcaption><p>Side door open keeps badges and printer always in reach </p></figcaption></figure></div>

{% endstep %}

{% step %}

### Log into Badge Printing software

#### **Open the software**

* Connect both the tablet and the iPhone to the internet
* On the Surface: open “LGD Badge Printing”.
* On the iPhone: open “Let’s Get Digital”.

#### **Log in**

* On the iPhone:
* Tap the QR icon.
* Scan your personal QR code from the Admin Panel or email.
* In the app: go to Menu → Organiser Tools → Connect Badge Printer.
* Scan the QR code shown on the Microsoft Surface to pair the devices.
  {% endstep %}
  {% endstepper %}

### Shipping info

{% hint style="info" %}

#### Note to organisers

Always confirm final shipment details in advance if hardware is forwarded or transported internationally.

For logistics questions or confirmation of shipment specifications, please contact Smart2B.
{% endhint %}

All hardware lease packages are comprised of the same set of equipment, but are packaged differently depending on your particular needs.&#x20;

The inventory of goods for the hardware packages is as follows:

{% columns %}
{% column %}

#### **Flight case**

* Printer&#x20;
* Microsoft Surface Pro tablet
* iPhone SE&#x20;
* Cables&#x20;
  {% endcolumn %}

{% column %}

#### Frame

* Printer cover
* Tablet holder
  {% endcolumn %}
  {% endcolumns %}

#### Packaging Dimensions

<details>

<summary>Standard Shipment (packed by Smart2B)</summary>

When shipped by Smart2B, the hardware lease package is delivered in **two separate boxes**.

#### **Flight case**

| Dimension | Measurement |
| --------- | ----------- |
| Width     | 55 cm       |
| Height    | 40 cm       |
| Depth     | 70 cm       |
| Weight    | 29.5 kg     |

#### Frame (includes tablet holder)

| Dimension | Measurement |
| --------- | ----------- |
| Width     | 60 cm       |
| Height    | 50 cm       |
| Depth     | 84 cm       |
| Weight    | 17.1 kg     |

{% hint style="info" %}
**Note:** When shipped by Smart2B, the flight case is always delivered boxed.
{% endhint %}

</details>

<details>

<summary>Unboxed variants (for storage or onward transport)</summary>

{% hint style="info" %}

#### Note to organisers

This information is intended for customers arranging their own onward transport (for example, air freight or local couriers).
{% endhint %}

The dimensions below apply when the hardware is stored, transferred, or forwarded after delivery, without the outer cardboard box.

#### **Flight case**

| Dimension | Measurement |
| --------- | ----------- |
| Width     | 52 cm       |
| Height    | 38 cm       |
| Depth     | 67 cm       |
| Weight    | 26.9 kg     |

#### **Frame (includes tablet holder)**

| Dimension | Measurement |
| --------- | ----------- |
| Width     | 44 cm       |
| Height    | 34 cm       |
| Depth     | 81 cm       |
| Weight    | 11.4 kg     |

</details>

#### Flight case transport

For storage, transfer, or onward transport, the flight case itself does **not require an additional protective cover**.\
When shipped by Smart2B, the flight case is always delivered boxed.


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